A clearer starting point.
In everyday language.

O-IBS means Optimised Intelligent Business System. It brings quotes, invoices, customers, suppliers, purchases, stock, banking and accounting together, with Bizzy to help you find information and prepare work. Available tools depend on your plan and closed-beta workspace.

Designed primarily for South African small-business owners and teams. If your business operates elsewhere, discuss suitability during Early Access; support for other countries is not promised. This includes service businesses, retailers, wholesalers and trade businesses. Basic focuses on everyday sales and expenses; Business adds deeper financial workflows; Complete adds products and stock.

You can start with familiar tasks: quoting, invoicing, recording payments and organising expenses. Plain-English explanations help you understand the records. O-IBS does not replace your accountant or provide regulated professional advice. Your bookkeeper or accountant should still review accounting setup, adjustments and tax treatment.

Ask everyday questions about your business, find records and prepare work within the tools enabled for your workspace. Check answers against your records. Actions that create or change financial or stock records are prepared for your review and explicit confirmation; a suggestion is not a completed action.

Professional quotes and invoices, customer payments and business expenses form part of Basic and the larger plans. Check the customer, amounts and tax treatment before confirming a document.

VAT means value-added tax. O-IBS includes tools for recording VAT on sales and purchases where available in your workspace. Your accountant should check the correct settings and tax treatment. O-IBS itself is not currently VAT registered, so no VAT is presently charged on the published monthly plan prices. Tax filing or automatic submission to SARS is not promised.

Complete covers products, stock quantities, purchase orders and recording stock when it arrives. It helps you see what is available, reserved or running low and review the recorded value of stock.

Business includes money you still owe suppliers and more detailed financial reporting. Complete adds purchase orders and goods received for businesses buying and holding stock. Compare the plan guide and confirm the tools available for your invited workspace.

The described banking workflow uses imported or manually recorded statement transactions. Review suggested matches and confirm how they relate to your business records (bank reconciliation). A live bank feed is not promised, and recording a payment does not initiate a transfer.

Do not upload accounting datasets through the public application form. Discuss your starting records with O-IBS before moving real data. Onboarding and import options depend on your business and will be reviewed during Early Access. Real historical accounting-data migration is not generally available and must wait until the separate security and data-protection checks for real customer data are completed. Any approved migration will be controlled and reviewed with the person responsible for your accounts.

O-IBS can scan or upload supported JPG, PNG and PDF receipts and supplier invoices, extract information and prepare it for review where document reading is configured. Expense receipt capture is available from Basic; supplier-invoice capture requires Business or Complete. Check the extracted details, amounts and VAT treatment. Extraction is not approval, VAT is not automatically claimable, and saving financial records requires review and confirmation. Not every document type is supported. Public Contact and Early Access forms do not accept attachments.

The application uses signed-in access, company membership and permissions to control access to records. Changes to financial or stock records require review and confirmation. These principles are not a security certification. Legal and privacy pages remain drafts; qualified review and the separate Production Security & Data Protection gate remain required before real customers and data.

Basic is R190/month, Business R450/month and Complete R650/month. O-IBS is not currently registered for VAT; no VAT is presently charged. Public paid subscriptions are not open.

Discuss a change with O-IBS during closed beta. Eligibility, timing and the handling of records that use features outside a new plan need review. Automatic switching, refunds and final cancellation terms are not promised here.

O-IBS reviews your application. Applying does not guarantee acceptance, automatically create an account, start a subscription, take payment or give application access. Approved businesses receive an invitation after review. Account setup happens after invitation. Applying costs nothing and takes no payment. A receipt only confirms that O-IBS received your application for review; it is not approval.

Email support@o-ibs.co.za for support and general questions. Existing invited users should use the sign-in address supplied to them. A response-time commitment or round-the-clock support is not promised.

The product is designed around South African small businesses, rand amounts (ZAR) and applicable VAT workflows. O-IBS stands for Optimised Intelligent Business System. Your business. One intelligent system.